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A guide on how to put on a charity event

Charities, in need of funds, often rely on charity events to provide funds for the vital services they are providing. Organising a charity event is a method that can raise funds for organisations that give back to their communities. Those who are interested in understanding how to put on a charity event will benefit from the tips that follow.

Choose a charity

Pick the charity that you want to support. Choose one which is trustworthy and has no complaints of fraud or mismanagement. UK charities can be checked through the Charity Commission.

Pick the type of event

After a charity has been picked, thought needs to be put into what type of event will be held. Examples of possibilities are: charity game nights, bike events, 10 k runs, charity balls, benefit concerts or bake sales.


Decide how many guests will be invited to the event and whether or not children will be invited. After this is decided, start making a guest list.

Select a venue

After the guest list is made, select a venue for the event. Ask for estimates from at least five locations and select the place which is best for your needs. Make sure to consider costs, ease of access for guests, handicap persons' accommodation and contract clauses. Go to each place and look it over yourself.

Send invitations

Once a venue and date have been selected, send out the invitations. The invitations should be professional-looking and they should include all the important details such as: - What organisation is benefiting from the event - What the event will be - Date - Time - Whether or not kids are allowed You also need to set an RSVP date in the invitation.

Plan the entertainment

Plan entertainment which is appropriate for the event. Local musicians and entertainers may give a discount on their services for charitable events. Confirm and sign a contract six to eight weeks before the event.

Ask for volunteers

Ask for volunteers to help with set-up and clean-up activities and enlist the help of friends to serve as greeters and to ensure security. University students may be willing to help you for cheap. So, put up advertisements at local schools.

Arrive early

Arrive three to four hours early for the event for set up. Have a list of emergency numbers and contacts in case someone doesn't show up.

Welcome speech

Have a welcome speech prepared for the beginning of the event. In this speech, you need to enlighten more about the charity and why it is important to you. Thank guests for coming and wish everyone a good time.

Send 'thank you' notes

Send 'thank you' notes to all those who helped in making the day a success. This slight gesture will make them want to help you again in the future.

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