There is an art to creating answering messages. Answer machine messages for home phones are different from messages for business line phones. There are guidelines to create appropriate answer phone messages, depending on who you think will be calling you.
How to record a home phone answer machine message
Instructions to follow so as to record the message
When you buy phones with answering machines built-in, they have instructions on how to record your greeting.
Usually, there is a button to record your voice for a limited number of seconds. You need to be sure that there is no background noise, when you record your message.
Writing the planned recording
You should write out your planned recording, before you speak it into the answering phone.
Digital phones recording messages to a drive When you shop for phones, you must look for digital phones, that will record your voice and messages to a drive instead of a tape. This will mean that the telephone you buy will probably have a method for you to call your phone from home and enter a code to listen to your messages remotely. Rules for answer phone messages Whether you are recording a message to mobile phones, wireless telephones, or home telephones, there are standard etiquette rules for answer phone messages. You should state the number the caller reached and say that you are unavailable to take calls. For security reasons, you should not say that you are out of town, because that could alert potential criminals that your house is empty.
How to record a business phone answer machine message
Business answer phones Business telephone messages are different from home messages. Business answer phones usually have more specific information. Business messages should include the business's name and location. You should include your business hours and note any additional or emergency after-hours numbers if that applies to your business. Lines for employees If your business has multiple lines for employees, each employee's telephone line should have the person's name, office hours, and information, about when calls will be returned if the employee is going to be unavailable for extended periods of time. You can get telephones, that have multiple message boxes for different employees, even if there is only a simple cord telephone in the office. You can buy cheap telephones and use an off-site digital answer phone through your phone service. DECT phones DECT phones are secure phones, because they are encrypted, they have a wide range, and they can go many hours between charges. If your business is using an answer phone service, you can use DECT cordless phones, without answering machines in your office.