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What are the pros and cons of archive boxes?

Document management is a crucial part in any business. It is also relevant in homes where people want to organise personal documents or large comic collections. Archive boxes are a popular solution and they offer much convenience through a simple box. However, archive boxes show some limitations when compared with other alternatives. Read further to understand the pros and cons of archive boxes.

Pros

Effective size Archive boxes are sized and shaped to suit effective document storage. They can accommodate A4 sheets, foolscap paper and box files. They are available in standard sizes to suit typical document requirements. In addition, some vendors offer custom sizes for special needs. Stacking ease The compact rectangular shape makes it easy to optimise storage. It also helps to compact stacking of boxes or placement on shelves. Lightweight Though lightweight, archive boxes are rigid when assembled and can easily bear the additional loads when it is stacked one over the other. Easy assembly Archive boxes may be bought as flat packs which can be assembled when required. In case you are using them as moving boxes for packing, you may require them infrequently. You can choose to store them in their collapsed state since this consumes very less space. You may then assemble them during house moving. Features Designs of archive storage boxes incorporate a variety of features which facilitate convenient use. Handholes are cut out within the body and allow them to be lifted during moving and packing. For security reasons, work set-ups may need to track access of document storage. Tamper-proof or tamper-evident ties may be used. Premium options Corrugated boxes in polypropylene are improved options with higher tear-resistance and with improved performance in damp conditions.

Cons

Alternatives Alternatives like electronic media is slowly edging out traditional archival systems. Electronic storage does not consume physical space and allow much easier retrieval and sharing. If physical storage of documents is indispensable, many businesses opt for off-site storage services. This allows them to keep the office space free for other operations. Damage Regular cardboard boxes can easily be damaged when exposed to water or when they are torn apart. Basements and other storage rooms do not enjoy high ventilation. High-storage volumes can promote damp conditions and mould growth. Unlike plastic, cardboard boxes cannot withstand such damage. Access Stacking archive boxes can make retrieval and access quite cumbersome. Upright stacking of files on shelves is much easier in comparison. Accidents Poor stacking of archive boxes can cause accidents. The loaded boxes can be heavy and they can pose a safety hazard. Archive boxes are a practical document storage solution if good stacking and dry conditions are ensured.

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